Requisition Number: 2019-10-04057-0164-001
Job Title: Billing Coordinator
City: New York
State: NY
Shift: Monday - Friday, 9:30 am-5:30 pm
Hours: 35

Simpson Thacher & Bartlett LLP is a leading global law firm with offices in New York, Beijing, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C. Established in 1884, the Firm currently has more than 850 lawyers. On a world-wide basis, the Firm provides coordinated legal advice on the largest and most complex corporate transactions and litigation matters in industries which include financial services, insurance, power and natural resources, consumer products, services, technology, telecommunications, media, pharmaceuticals and healthcare industries. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Billing Coordinator

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Description/Job Summary

The Billing Coordinator is responsible for compiling, managing and executing attorney billing.

Responsibilities/Duties

  • Compile and process a high volume of attorney bills to clients on a monthly basis
  • Review and edit pre-bills in response to attorney and secretary requests
  • Apply retainer/on-account funds as directed by attorney and as per Firm policy
  • Process write-offs following Firm policy
  • Execute complex bills, such as multiple discounts by matter, split party billing , and prepare electronic bills in a timely manner
  • Submit invoices electronically and assist in resolving issues that might arise
  • Review and verify accuracy of billing supporting documentation as required
  • Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner
  • Identify and resolve billing inaccuracies
  • Create billing schedules and various other billing analyses as required
  • Effectively interact and communicate with attorneys, secretaries and clients
  • Distribute monthly partner reports
  • Review and update comments for reports distributed to the Finance Committee and Partners
  • Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts and e-Billing issues
  • Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
  • Observe confidentiality of client and Firm matters
  • Provide backup assistance as needed
  • Assist with special projects as needed
  • Perform other duties as assigned

Required Skills

  • 1 to 2 years of relevant experience required
  • Ability to effectively communicate and present information verbally and in writing
  • Ability to work effectively as an individual and within groups
  • Ability to use an accounting calculator
  • Proficiency in MS Office Suite, particularly in Excel
  • Must be detail oriented and organized
  • Ability to work with a high degree of accuracy
  • Excellent analytical and problem-solving skills
  • Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
  • Ability to adapt to all work situations in order to achieve desired results
  • Flexibility to work additional hours as needed

Preferred Skills

  • 1 to 2 years of finance , accounting or e-Billing experience in a law firm preferred
  • Knowledge of Elite billing system or comparable billing program preferred

Required Education

  • High School diploma or GED equivalent

Preferred Education

  • Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.