Requisition Number: 2021-01-04305-0171-002
Job Title: HR Recruiting Assistant
City: New York
State: NY
Shift: Monday-Friday; 9:30 am - 5:30 pm
Hours: 35

Simpson Thacher & Bartlett LLP is a leading global law firm with offices in New York, Beijing, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C. Established in 1884, the Firm currently has more than 850 lawyers. On a world-wide basis, the Firm provides coordinated legal advice on the largest and most complex corporate transactions and litigation matters in industries which include financial services, insurance, power and natural resources, consumer products, services, technology, telecommunications, media, pharmaceuticals and healthcare industries. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

HR Recruiting Assistant

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Description/Job Summary

The Recruiting Assistant is responsible for assisting with full lifecycle recruiting for exempt and non-exempt full-time, part-time, temporary, contractual and intern personnel.

Responsibilities/Duties

  • Partner with hiring managers and senior recruiter to determine administrative staffing needs, assess hiring criteria, testing, interview process and timelines
  • Work with senior recruiter and manager to possess a strong understanding of all recruiting functions, including job descriptions and specification, sourcing, interview scheduling, and testing of candidates
  • Manage internal and external job postings insuring all vacancies are accompanied by an approved requisition
  • Prescreen and test candidates, schedule and coordinate interviews, conduct reference and background checks, and prepare offer letters
  • Communicate with department managers and HR recruitment team to ensure preparedness for interviews and follow up with any questions with appropriate level of management
  • Maintain existing sourcing resources and implement new strategies to build a pipeline of available candidates in anticipation of hiring needs
  • Utilize applicant tracking system to source and identify qualified candidates
  • Answer inquires, assist with documents, correspondence, spreadsheets and reports as needed
  • Support firm-wide Human Resources and Diversity initiatives
  • Stay current on the firm’s and HR department’s policies and procedures as well as federal and state laws regarding employment practices
  • Perform other duties as assigned

Required Skills

  • 1 to 2 years of corporate experience required
  • Ability to effectively present information verbally and in writing
  • Proficiency in MS Office Suite and Web applications
  • Strong attention to detail
  • Can organize, prioritize, plan and multi-task work activities
  • Strong problem solving and interpersonal skills
  • Demonstrated experience with file maintenance and recordkeeping

Preferred Skills

  • 1 to 2 years of experience in HR and/or recruiting and hiring exempt and non-exempt positions in disciplines such as IT, finance/accounting, office services, and/or secretarial
  • Familiarity with HR concepts and practices related to identifying, attracting and selecting candidates
  • Experience sourcing candidates via internet, networking, employee referrals and job postings

Required Education

  • Bachelor's degree required
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.