Requisition Number: 2021-02-04025-0138-002
Job Title: Word Processing Operator
City: New York
Shift: Monday-Friday; 12:00 PM - 8:00 PM
Simpson Thacher & Bartlett LLP is a leading global law firm with offices in New York, Beijing, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C. Established in 1884, the Firm currently has more than 850 lawyers. On a world-wide basis, the Firm provides coordinated legal advice on the largest and most complex corporate transactions and litigation matters in industries which include financial services, insurance, power and natural resources, consumer products, services, technology, telecommunications, media, pharmaceuticals and healthcare industries. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.
The Word Processing Operator is responsible for creating, formatting, and revising documents, as well as retrieving text and data from electronic files. This role also provides user support for MS Office applications.
Create and revise legal documents to Firm’s specifications using the Firm’s latest software and version of MS Office
Produce financial statements, flow charts, presentations, letters and other documents, marking for cross references, Table of Contents, Table of Authorities, defined terms, and indexing
Scan and format documents; convert documents to/from different software packages, transcribe tapes, produce mail merge documents, create Closing sets, CD labels and fillable-pdf forms, and prepare Deltaview comparisons
Edgarize documents and transmit work electronically to other locations/offices
Answer incoming calls to Word Support and assist users with various software applications; provide document support utilizing remote access; input all Word Support calls into GWI software ticketing system
Coordinate and communicate with Supervisor-Word Processing regarding workflow and other issues
Maintain an accurate diary log of all work performed
Provide front desk coverage during the absence of Supervisor when necessary
Work overtime or flexible schedule as required to meet deadlines
Perform other duties as assigned
2 to 4 years of relevant experience in a center-based environment required; Ability to effectively present information verbally and in writing
Proficiency in MS Office Suite; intermediate level knowledge of PowerPoint, Excel
Knowledge of software specific to the legal industry, i.e. Worksite, Payne Numbering Scheme, Workshare
Basic math skills: addition, subtraction, multiplication, division
Strong attention to detail
Strong analytical and problem solving skills
Strong customer service skills
Ability to use discretion with sensitive and confidential information
Ability to effectively prioritize and plan work activities and meet deadlines in high pressure environment
Experience in a large law firm preferred
Knowledge of Adobe products and EDGAR experience preferred
High School diploma or GED equivalent required
Technical school certification preferred
We offer an excellent benefits package and salary commensurate with experience. For personal safety reasons, individuals who work this shift are eligible for transportation home within city limits, car service to a connection point or mileage and parking benefits.
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.