Requisition Number: 2021-03-04145-0164-002
Job Title: E-Billing Specialist
City: New York
State: NY
Shift: Monday - Friday; 9:30 AM - 5:30 PM
Hours: 35

Simpson Thacher & Bartlett LLP is a leading global law firm with offices in New York, Beijing, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C. Established in 1884, the Firm currently has more than 850 lawyers. On a world-wide basis, the Firm provides coordinated legal advice on the largest and most complex corporate transactions and litigation matters in industries which include financial services, insurance, power and natural resources, consumer products, services, technology, telecommunications, media, pharmaceuticals and healthcare industries. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

E-Billing Specialist

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Description/Job Summary

The E-Billing Specialist is responsible for supporting the Manager with the set-up of new e-billing clients, obtaining e-billed clients’ approval of timekeepers and rates, assisting the Billing group with troubleshooting e-bill issues, maintaining e-billing software and helping to ensure e-bill compliance with client requirements.

Responsibilities/Duties

  • Set up clients for electronic billing by working with Partners, internal staff, vendors and client contacts to gather information, complete necessary documentation; assist with  compliance of various guidelines and set up related software as needed
  • Assist Billing Coordinators with troubleshooting e-bill rejections and various issues
  • Primarily responsible for running reports to identify new timekeepers working on e-billed clients
  • Submit timekeeper and rate information to clients in compliance with client requirements as necessary
  • Regularly monitor e-bills status to ensure successful processing and timely payment to the Firm, escalate issues and coordinate resolution with the appropriate parties.
  • Track and prep e-billing vendor payments
  • Work with eBillingHub software support team to identify and troubleshoot issues, assist with resolution and implement required e-billing format changes
  • Ensure the smooth opening of new matters for E-Billing clients, including coordinating with partners and clients as needed
  • Review, analyze and summarize E-Billing short pays;  provide to the billing team for follow-up
  • Assist with various e-billing related projects as assigned by Finance management
  • Help provide e-billing training  to staff when required
  • Provide backup assistance as needed
  • Perform other duties as assigned
  • Observe confidentiality of client and Firm matters

Required Experience

  • 2 to 4 years of relevant legal experience in a large law firm required
  • Working knowledge with legal billing software database structure
  • Working knowledge of LEDES electronic files
  • Experience with various e-billing vendors and requirements
  • Superior verbal, written and interpersonal skills needed to communicate clearly and concisely with senior management, Partners and clients.
  • Basic math skills: add, subtract, multiply, and divide
  • Strong attention to detail
  • Excellent analytical and problem solving skills
  • Working knowledge of MS Outlook and Word
  • Intermediate knowledge of Excel
  • Ability to work collaboratively in a team environment
  • Ability to work independently with minimum supervision
  • Ability to use diplomacy and discretion in relaying information
  • Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
  • Flexibility to adapt to all work situations and work varied hours

Preferred Experience

  • 2-3 years of e-billing experience preferred
  • Knowledge of Elite or 3E preferred
  • Experience with ebillingHub
  • Proficiency with ebilling

Required Education

  • High School diploma or GED equivalent required

Preferred Education

  • Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience; degree in Business Administration, Finance or Computer Science preferred
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.