Requisition Number: 2021-08-04068-0170-002
Job Title: Recruiting Assistant
City: New York
State: NY
Shift: Monday-Friday; 9:30 am - 5:30 pm
Hours: 35

Simpson Thacher & Bartlett LLP is a leading global law firm with offices in New York, Beijing, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C. Established in 1884, the Firm currently has more than 850 lawyers. On a world-wide basis, the Firm provides coordinated legal advice on the largest and most complex corporate transactions and litigation matters in industries which include financial services, insurance, power and natural resources, consumer products, services, technology, telecommunications, media, pharmaceuticals and healthcare industries. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Recruiting Assistant

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Description/Job Summary

The Recruiting Assistant is responsible for assisting with: all aspects of on-campus and in-office interviewing; coordination of and attorney involvement in, candidate interviews for both law student and lateral positions; and the successful planning and execution of summer associate events and programs.

Responsibilities/Duties

  • Assist Hiring Partners, Staffing Partners, Recruiting Committee members and other attorneys in the preparation, coordination and scheduling of on-campus and in-house interviews for lateral, law clerk, LL.M., 3L and summer associate candidates
  • Assist with school-specific campus outreach, including tracking of sponsorships and student group activities
  • Facilitate and track STB School school team involvment in recruitment outreach projects
  • Prepare interview materials for attorneys participating in OCI, schools’ background informational packets and other materials, as required
  • Attend and assist with planning of recruiting receptions, Partner events, offer dinners and other recruitment-related activities
  • Liaise with Partners, manage vendor relationships, greet visitors and candidates in support of all recruiting-related activities
  • Prepare and maintain accurate and updated information and lists for attorneys, School teams and Legal Recruiting team  
  • Assist with summer program planning and execution, including researching ideas for summer events, activities and restaurant venues
  • Plan summer activities, create invitations, coordinate logistics and work with vendors, to ensure seamless execution
  • Keep records and maintain accurate files related to all aspects of the summer program including but not limited to: information on summer associates’ mentors and interests; correspondence; invoices and expense receipts; RSVP lists and feedback on program
  • Provide administrative support for professional development and training programs by keeping summer associates abreast of all offerings, tracking RSVPs and booking conference services
  • Assist in planning internal events and receptions including law school lunches, affinity group receptions and practice group-specific events
  • Track summer associate diaries and weekly assignment updates; assist in gathering feedback on summers such as attorneys’ evaluations and mid-summer and final reviews
  • Update various summer associate lists and distrubtions including summer associate housing information and campus student group participation, as needed
  • Assist in planning, executing and attending spring 1L outreach events and programs
  • Remain current on citywide social offerings throughout the year
  • Maintain inventory of promotional items and marketing materials
  • Be flexible, in adjusting hours to meet departmental needs
  • Assist in various department projects as needed
  • Perform other duties as assigned

Required Skills

  • 1 to 2 years of experience required; legal recruiting or equivalent related experience preferred
  • Ability to develop and maintain favorable relationships with attorneys and staff, in order to execute successful interview schedules and optimize candidate experience
  • Must have a professional demeanor and possess excellent organizational and administrative abilities
  • Ability to effectively present information verbally, via Excel and in writing
  • Familiarity with MS Outlook
  • Strong attention to detail
  • Ability to work in a team atmosphere
  • Ability to work independently and organize, prioritize, plan and multi-task work activities in a fast paced environment
  • Client-focused with a personable and outgoing demeanor

Preferred Skills

  • Proficiency in MS Word, Excel and PowerPoint; advanced knowledge preferred

Required Education

  • Bachelor's Degree required 
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.