Requisition Number: 2021-09-04030-0146-002
Job Title: Assistant (Legal Secretary)
City: New York
State: NY
Shift: Monday-Friday; 9:30 am - 5:30 pm
Hours: 35

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Assistant (Legal Secretary)

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Description/Job Summary

The Assistant is responsible for performing varied secretarial duties to support a litigation partner in addition to other assigned attorneys.  

Responsibilities/Duties

  • Perform extensive client billing creation
  • Answer multiple phone lines ; screen and direct  calls them as appropriate
  • Transcribe tapes, dictation and put correspondence and documents into standard format
  • Maintain  calendars, schedule meetings, and arrange conference/teleconference calls
  • Create, revise and proofread letters and various legal documents
  • Create and maintain attorney files using alphanumeric systems
  • Utilize various office machines to transmit data, print, duplicate, fax and PDF
  • Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm’s travel department
  • Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
  • Prepare and process client bills, working closely with Billing department
  • Process expenses through Firm expense application (Chrome River)
  • Prepare attorney diaries through Firm diary application (DTE Axiom)
  • Some personal work (e.g. on occasion organizing private functions)
  • Provide backup coverage for other assistants
  • Perform other duties as assigned

Required Skills

  • Ability to effectively present information verbally and in writing
  • 3+ years of secretarial experience in an office environment required
  • Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications and systems
  • Proficiency in MS Word, Excel and PowerPoint required
  • Basic math skills: addition, subtraction, multiplication, division
  • Strong attention to detail
  • Must be able to work collaboratively in a team environment
  • Ability to use diplomacy and discretion in relaying information
  • Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

Preferred Experience

  • 3+ years of secretarial experience in a law firm environment preferred

Required Education

  • High School Diploma or GED equivalent required

Preferred Education

  • Associates Degree preferred
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.