Requisition Number: 2021-10-04157-0175-001
Job Title: Legal Personnel Coordinator
City: New York
State: NY
Shift: Monday-Friday; 9:30 am - 5:30 pm
Hours: 35

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Legal Personnel Coordinator

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Description/Job Summary

The Legal Personnel Coordinator is responsible for supporting the Legal Personnel and Professional Development Department with all aspects of the Department’s functions, including the associate review process and new associate onboarding and training.

Responsibilities/Duties

  • Assist with the coordination and administration of the semi-annual Attorney Review process; work with the Chief, Director, Senior Manager, Partners and Associates to ensure Associate evaluation files are complete, ensuring database functionality and accuracy of information; maintain review-related reports
  • Assist with orientation and integration process for all new associates, including pre-start communications, logistics and event planning
  • Compile statistical information and assist with various monthly and quarterly reports and various data requests
  • Compile and analyze in-depth departure report and as needed statistical analysis for the Legal Talent Team
  • Assist Training team with coordination of mid-level training program
  • Assist with inter-office relocations, including liaising with relocating attorney, drafting relocation memorandums and Overseas Assignment memorandums
  • Maintain Litigation Department listing and assist Litigation Training Manager in connectivity efforts
  • Coordinate special events, including fall orientation, training programs, Practice Group retreats, Attorney dinners and monthly Coffee Hours/Happy Hours and various social events
  • Provide support to Senior Manager on leaves of absence; liaise with attorneys going on leaves; coordinate with Benefits team
  • Provide general support and assistance to the Legal Personnel department on an ongoing basis; ensure consistent and appropriate information between offices; stay current on firm news, including peer firm trends
  • Assist with Legal Recruiting related functions as needed on a seasonal basis
  • Work with Purchasing Department to procure STB-branded promotional items on an as-needed basis
  • Assist with industry-related surveys
  • Must be flexible to adjust hours to meet departmental needs and attend occasional related evening events
  • Perform related work and other duties as required

Required Skills

  • 2 to 4 years of related experience
  • Strong oral and written communication skills; strong interpersonal skills; strong analytical skills
  • Proficiency in MS Word, Excel (including knowledge of pivot tables) and PowerPoint, and comfortable working in web-based databases/software, such as viDesktop
  • Ability to interact well and build professional relationships while maintaining confidentiality
  • Ability to self-direct and adapt to changing working demands and multiple priorities
  • Strong organizational skills and attention to detail
  • Ability to make effective judgments in line with Firm policies, procedures and/or guidelines
  • Must be team oriented

Preferred Skills

  • Prior experience in a law firm or professional services firm
  • Understanding of applicable laws and regulations for handling Associate personnel files and other sensitive and confidential  information
  • Understanding of various databases and/or programs and effective methods for acquiring relevant information

Required Education

  • Bachelor's degree

Preferred Education

  • Bachelor’s degree in Training and Development or related field a plus
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.