Requisition Number: 2021-11-04330-0174-001
Job Title: Electronic Operations Assistant
City: New York
State: NY
Shift: Monday-Friday; 9:00 AM - 6:00 PM
Hours: 40

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Electronic Operations Assistant

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Description/Job Summary

The Operations Assistant is primarily responsible for processing all incoming mail, including cataloging print and electronic materials, and processing invoices for approval.

Additionally, the incumbent will create and maintain firm-wide passwords for electronic resources and serve as back-up for the Electronic Resources Specialist.

Responsibilities/Duties

  • Process and route all incoming mail, books, and materials via SirsiDynix
  • File loose-leaf updates, pocket parts and prepare weekly looseleaf updates for the contract filer
  • Communicate with vendors to coordinate orders, shipments, claims, and invoices
  • Manage all aspects of the Serials Module for electronic journals utilizing the integrated library system which includes: creating and updating serial control records, performing check-ins, distributing and archiving electronic journals, and claiming missing issues
  • Create and maintain all routing and distribution lists for both print and electronic resources
  • Catalog print and electronic resources using current standards and tools such as RDA, LCSH, MARC, BIBFRAME, MarcEdit and Library of Congress Classification
  • Maintain accurate desk / office copies list
  • Ordering, receiving, and processing print and electronic material purchase requests and verifying receipts for timely processing of vendor invoices
  • Assist with collection maintenance, including weeding, updating and catalog editing in SirsiDynix
  • Accurately copy, PDF and email print materials as requested
  • Assist with the maintenance and updating of department intranet pages
  • Support the Electronic Resources Specialist with troubleshooting technical issues, as needed
  • Serve as a back-up for Electronic Resources Specialist
  • Perform other duties as assigned

Required Skills

  • Two (2) years of relevant library experience
  • Familiarity with standard library operations
  • Ability to identify potential problems, make determinations and propose effective solutions
  • Ability to effectively present information verbally and in writing
  • Proficiency in Microsoft Suite products, particularly Excel
  • Superior organizational skills, unflagging attention to detail, and demonstrated commitment to the accuracy and completeness of information
  • Ability to adapt to changing conditions and work effectively, with little supervision

Preferred Skills

  • Knowledge of library systems, particularly SirsiDynix and OCLC
  • Copy cataloging skills
  • Knowledge and experience using SharePoint

Required Education

  • Bachelor's Degree 
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.