Requisition Number: 2021-12-04104-0165-001
Job Title: Executive Assistant
City: New York
State: NY
Shift: Monday - Friday; 9:30 AM - 5:30 PM
Hours: 35

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Executive Assistant

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Description/Job Summary

The Executive Assistant is responsible for providing executive-level administrative support to the Chief Operating Officer (COO) of the firm. The ideal candidate will effectively provide broad administrative support to help organize and leverage the COO’s time effectively.  

Responsibilities/Duties

  • Directly support the COO of the firm; utilize strong judgement in prioritizing requests and escalating matters to the COO as needed
  • Actively manage the day to day calendar of the COO
  • Oversight of heavy, complex meeting calendar, includes setting up various committee meetings which involve multiple partners across several time zones
  • Manage domestic and international travel; arrange travel schedules, itineraries, and meeting calendars across multiple time zones
  • Prepare, reconcile and track all department expenses
  • Assist with the creation, modification, and distribution of executive presentations
  • Support in the preparation of regular management reports
  • Proofread communications, documents and presentations
  • Perform other duties as assigned as needed

Required Skills

  • Minimum 7 years of executive assistance experience, preferably in a law firm or in professional services
  • Minimum of 5 years of experience handling bill reconciliation, processing invoices and variance analysis is required
  • Ability to handle sensitive/confidential material and information with suitable discretion
  • Strong working knowledge of  MS Outlook, Word and Excel
  • Ability to create MS Excel spreadsheets for analyses
  • Excellent interpersonal skills and a professional demeanor; ability to work effectively with all levels of Firm personnel and vendors
  • Strong written and verbal communication skills
  • Strong attention to detail with ability to proofread written materials
  • Must be able to work collaboratively in a team environment and independently
  • Ability to multi-task efficiently and effectively

Preferred Skills

  • Experience working with financial systems (accounting, billing, budgeting) in a professional services firm is preferred
  • Experience  working with master lease agreements, lease schedules and overall management of equipment leasing is preferred
  • Experience working with expense management system, Chrome River preferred

Required Education

  • Bachelor’s degree required
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.