Requisition Number: 2022-05-01550-0168-001
Job Title: Special Events Manager
City: New York
State: NY
Shift: 9:30 AM - 5:30 PM; Monday-Friday
Hours: 35

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Special Events Manager

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Description/Job Summary

The Special Events Manager is responsible for supporting the Firm’s initiatives by executing high quality and engaging events and other assignments while providing outstanding client service in a fast-paced environment. This role reports into the Director of Operations & Sustainability and supports multiple departments ensuring that the Firm’s high standard of excellence is met.

Responsibilities/Duties

  • Manage Firm-sponsored events from conception through completion including, but not limited to; NY Practice Group events, Citywide Diversity Reception, Partner & Summer Associate Dinner, Legal Recruiting and various client events, etc.
  • Identify, research and secure venues, conducting site inspections and liaising with venue contacts regarding event spaces
  • Establish and cultivate relationships with restaurants, caterers, hotels and other events-related service providers
  • Keep abreast of new restaurant openings as well as restaurant closings and any changes in ratings
  • Support departments throughout the Firm in developing ways to optimize the event planning process (e.g, leveraging any new event technology, identifying ways to improve attendee experience, analyzing event success, etc.)
  • Track expenses during planning process, review and process invoices and conduct post-event reconciliation
  • Maintain and ensure the integrity of the Firm’s CRM by adding and updating event function information
  • Support other Firm initiatives as needed
  • Work with stakeholders in other departments and in other offices, as needed
  • Perform additional duties as needed

Required Skills

  • Excellent written and oral communications skills
  • Excellent planning and time management skills along with outstanding organizational skills
  • Ability to work independently and collaboratively in a demanding environment
  • Strong attention to detail and self-motivated to produce accurate, timely and complete work product
  • Strong project management skills, initiative and the ability to manage multiple projects concurrently
  • Strong problem solving and analytical skills to make sound decisions, provide solutions or recommendations an escalate as appropriate
  • Ability to interact well and build professional relationships through networking and collaboration while maintaining a high level of customer service, diplomacy and discretion
  • Ability to effectively communicate and engage with partners, senior members and clients as appropriate
  • Ability to anticipate requests for information essential to meet the needs appropriate to role
  • Must have a positive can-do attitude and professional demeanor, and demonstrate a team-player behavior
  • Ability to quickly develop organizational astuteness and understand the Firm’s culture, vision, policies and practices
  • Ability to anticipate requests for information  essential to meet internal and external client needs appropriate to role, providing exceptional customer service
  • Must be flexible and willing to work additional hours as needed
  • Ability to travel as needed
  • Proficiency in Microsoft Office programs and Adobe Suite

Required Experience

  • Minimum 6 years of relevant events management experience

Preferred Experience

  • Demonstrated experience using a Client Relationship Management (CRM) system preferred

Required Education

  • Bachelor’s degree

Preferred Education

  • Major in Advertising, Marketing, Communications, Public Relations or related field
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.