Requisition Number: 2022-05-02108-0130-001
Job Title: Electronic Resources Specialist
City: New York
State: NY
Shift: Monday - Friday; 9:00 AM - 6:00 PM
Hours: 40

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Electronic Resources Specialist

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Description/Job Summary

The Electronic Resources Specialist is responsible for managing the department contracts, invoices, and payments, including the utilization of appropriate systems and coordination with Finance / Accounts Payable to ensure access to resources is available and maintained.

Responsibilities/Duties

  • Maintains all department contracts in the contracts management system, per established workflows.
  • Enters all orders for newly purchased or renewed resources into the appropriate systems and communicates details to department staff, per established workflows.
  • Prepares weekly invoice spreadsheets for payment and reconciles paid invoices via ILS and Chrome River.
  • Reconciles and processes for payment the department’s monthly American Express bill.
  • Prepare monthly chargeback files for metered research databases.
  • Liaises with Accounts Payable and with vendors to resolve issues including outstanding balances, invoice discrepancies and refunds.
  • Maintains various monthly usage and budget reports, at the direction of the Electronic Resources Librarian.
  • Resolves access issues by responding directly to user inquiries and concerns, troubleshoot and perform regular maintenance
  • Coordinates with the IT department and library vendors to resolve electronic resource technical issues.
  • Documents and maintains policies and procedures related to electronic resources.
  • Assists Electronic Resources Librarian with special projects, as assigned.
  • Supports the Operations Assistant, as needed.
  • Recognizes the value of professional networking and actively participate in professional associations and online communities.
  • Perform other duties as assigned.

Required Experience

  • Two (2) years of relevant experience in library technical services/operations environment.
  • Demonstrated experience using an integrated library system.
  • Proficiency in Microsoft Suite products, particularly Excel
  • Ability to work independently and collaboratively determine priorities and coordinate workflow effectively
  • Strong interpersonal skills with a client focus
  • Ability to effectively present information verbally and in writing
  • Process-oriented with great attention to detail and technical acuity 
  • Ability to prioritize, plan and multi-task work activities; adapts for changing conditions and works effectively
  • Superior organizational skills, unflagging attention to detail, and demonstrated commitment to the accuracy and completeness of information

Preferred Experience

  • Knowledge of library systems, particularly SIRSI and OCLC
  • Experience using Electronic Resource Management Systems such as, OneLog, and contract management platforms

Required Education

  • Bachelor’s degree

Preferred Education

  • ALA-accredited Master’s degree in Library Science
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.