Requisition Number: 2022-07-04342-0171-001
Job Title: Benefits Coordinator
City: New York
State: NY
Shift: Monday-Friday; 9:30 AM - 5:30 PM
Hours: 35

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Benefits Coordinator

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Description/Job Summary

The Benefits Coordinator is responsible for providing administrative support to the Health & Wellness department and to assist in the day-to-day coordination and support of multiple benefit programs, health & welfare plans and wellness initiatives as part of the Benefits team. This role ensures day-to-day administration of benefits. As a main benefits point of contact for employees, the candidate must have excellent customer service skills.

Responsibilities/Duties

  • Addresses benefit related  inquiries, claims, and complaints, ensuring timely resolution to employee issues relative to benefits and escalating as appropriate
  • Conducts benefits orientation
  • Assists in the administration of health, dental, life insurance, 401K, FSA and COBRA benefits, FMLA & LOA requests, and various employee benefits; review eligibility, enrollment, claims resolution, change reporting, terminations, and verify and maintain accurate employee benefit information in the HRIS 
  • Supports the open enrollment process, employee education / training sessions and update the Firm’s intranet site and employee orientation benefit information as directed
  • Prepares and distributes of reports, notices and other communications
  • Assist with reconciliation and management of employee records ; perform data base verification, edits and corrections, system audits and updates as needed
  • Analyzes data flows for process improvement opportunities; recommend and help implement new workflows and processes for improved efficiency of HRIS operations and benefits administration
  • Responsible for reconciliation and payments of monthly benefit bills for all carriers
  • Works with benefits vendors to provide assistance and informational resources
  • Liaises with HR, Finance, and IT groups to troubleshoot, investigate and resolve problems; make recommendations, determine escalations and  report findings to the Director, Benefits
  • Performs various administrative duties, assist in other related duties ( Health Fair, Blood Drives, Flu Shots, Commuter Benefits) and assist with special projects as needed
  • Performs other duties as assigned

Required Skills

  • Minimum 2 years experience in benefits administration or related administration
  • Proficiency in Microsoft applications (Excel, Word, PowerPoint, Outlook)
  • Experience working with a Human Resources information system (HRIS)
  • Detail oriented, with strong organizational skills to ensure responsibilities are completed
  • Ability to adapt quickly to change  and work under stress with shifting priorities
  • Excellent analytical and problem-solving skills
  • Ability to provide effective recommendations and resolutions
  • Good judgment and sound decision-making ability
  • Excellent verbal and written communication skills
  • Ability to maintain a high level of accuracy and confidentiality when preparing and entering benefits information

Preferred Skills

  • Benefits experience with heavy exposure to HRIS systems, especially Workday preferred
  • Working knowledge or HR/Benefits principles and practices and applicable state laws and regulations preferred

Required Education

Bachelor’s degree human resource or business or related field required

Preferred Education

Experience and/or training in computer applications, spreadsheets and data management
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.