Requisition Number: 2022-12-04175-0164-001
Job Title: Accounts Receivable/Accounts Payable Coordinator
City: New York
State: NY
Shift: Monday-Friday; 9:30 AM - 5:30 PM
Hours: 35

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Accounts Receivable/Accounts Payable Coordinator

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Description/Job Summary

The Accounts Receivable/Accounts Payable Coordinator is responsible to assist and act as full-time backup to the Senior Accounts Receivable Coordinator with the application of funds to invoices in the accounting system and work with Accounting and Billing personnel in the proper review, monitoring, timely processing, and issue resolution of the Firm’s account receivables and assist the Finance Admin Coordinator with processing charges incurred on the firm’s American Express business and travel account (BTA) corporate card on expense reports and invoices from the firm’s Travel Desk through Chrome River.

Responsibilities/Duties

  • Assist and serve as full-time backup to the Senior Accounts Receivable Coordinator, when she is out of the office, to perform a variety of accounting duties related to the efficient application of funds to invoices, including but not limited to, analyzing client account history, research and resolution of disputed invoices, maintaining accurate account records and verifying  accounts by reconciling statements and transactions
  • Analyze, resolve or initiate resolution process of account discrepancies by investigating documentation and conferring with Accounting, Billing and management personnel
  • Prepare cash reports on a daily and weekly basis
  • Partner with Accounting and Billing personnel to obtain and/or verify client payment detail, ensuring compliance with payment terms
  • Monitor payment arrangements, analyze account history, and independently manage collection for each client within assigned responsibilities
  • Research and respond to inquiries regarding cash application issues
  • Resolve funds that are placed into the Firm’s cash suspense and/or unallocated accounts
  • Prepare check and/or wire requests for return of overpayments as directed by Partners and obtain the written approvals based on the Firm’s policies
  • Verify verbally the wire instructions with the client and document
  • Assist the Finance Admin Coordinator with processing charges incurred on the firm’s American Express business and travel account (BTA) corporate card on expense reports and invoices from the firm’s Travel Desk through Chrome River
  • Work and communicate with Travel Desk to obtain supporting documentation of travel expenses
  • Communicate with firm personnel to obtain business purpose for travel expenses to prepare expense report and/or invoices to pay vendors
  • Maintain financial security and compliance with Firm and departmental accounting controls and guidelines
  • Prepare and maintain cash application records for the interim and year-end audit
  • Maintain and foster relationships while working directly with clients, attorneys, Accounting and Billing departments to collect or aid in the collection of outstanding invoices
  • Assist with special projects as needed
  • Perform other duties as assigned

Required Skills

  • 1 to 3 years of cash application experience in a professional services organization required
  • Ability to effectively present information verbally and in writing to management
  • Proven math skills: addition, subtraction, multiplication, division
  • Ability and understanding of how to convert currencies
  • Demonstrated critical thinking, analytical and problem solving skills
  • Proficiency in MS Excel and Word
  • Ability to provide a high level of customer service in a fast paced environment
  • Ability to handle a high volume of tasks while maintaining a strong attention to detail
  • Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a fast-paced, high pressure environment
  • Flexibility to adapt to all work situations and work varied hours

Preferred Skills

  • 3 to 5 years of cash application experience in a large law firm preferred
  • Knowledge of Elite financial system preferred

Required Experience

  • 2 to 5 years of cash application experience in a large law firm preferred
  • Knowledge of Elite financial system and Chrome River Expense and Invoice system preferred

Required Education

  • Bachelor’s degree or equivalent years of work experience required 

Preferred Education

  • Degree in Accounting or Finance preferred

Details

Salary Information

The estimated base salary range for this position is $55k to $70k at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning that it is overtime pay eligible.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.