Requisition Number: 2023-03-01649-0167-001
Job Title: Marketing & Events Specialist
City: New York
Shift: Monday-Friday; 9:30 AM-5:30 PM
Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.
The Marketing & Events Specialist is responsible for supporting the Firm’s global business development initiatives by planning and executing high quality and engaging events and other assignments while providing outstanding client service in a fast-paced environment.
Lead planning and execution of in person and virtual events from ideation and pre-planning stages through to completion including post-event follow-up
Provide logistical event support including, but not limited to, venue and vendor research, site inspections, contract negotiations, invitation design, development of invitation lists and mailings, menu selection, décor, staffing, etc.
Liaise with lawyers, conference services, other members of the BD team regarding all facets of an event
Oversee production of event materials, such as handouts, signage, nametags, etc.
Establish and cultivate relationships with restaurants, caterers, hotels and other events-related service providers
Keep abreast of new restaurant openings, as well as restaurant closings and any changes in ratings
Evaluate potential new event opportunities and make recommendations
Support the BD team in developing ways to optimize the event planning process (e.g, leveraging any new event technology, identifying ways to improve attendee experience, analyzing event success, etc.)
Track expenses during planning process, review and process invoices and conduct post-event reconciliation
Create, revise and proofread communications, presentations, nametags, marketing materials and other documents as needed; ensure correspondence and documents are compliant with the Firm’s format and policies
Maintain and ensure the integrity of the Firm’s CRM by adding and updating event function information
Coordinate purchase and distribution of promotional items and client gifts
Support BD projects and other Firm initiatives as needed
Work with stakeholders in other departments and in other offices, as needed
Perform additional duties as needed
Minimum 4 plus years of relevant experience
Excellent written and oral communications skills
Excellent planning and time management skills along with outstanding organizational skills
Ability to work independently and collaboratively in a demanding environment
Strong attention to detail and self-motivated to produce accurate, timely and complete work product
Strong project management skills, initiative and the ability to manage multiple projects concurrently
Strong problem solving and analytical skills to make sound decisions, provide solutions or recommendations an escalate as appropriate
Ability to interact well and build professional relationships through networking and collaboration while maintaining a high level of customer service, diplomacy and discretion
Ability to effectively communicate and engage with partners, senior members and clients as appropriate
Must have a positive can-do attitude and professional demeanor, and demonstrate a team-player behavior
Ability to quickly develop organizational astuteness and understand the Firm’s culture, vision, policies and practices
Ability to anticipate requests for information essential to meet internal and external client needs appropriate to role, providing exceptional customer service
Must be flexible and willing to work additional hours and travel to onsite event locations as needed
Proficiency in Microsoft Office programs and Adobe Suite
Previous experience in a law firm, marketing or professional services field preferred
Events experience preferred
Demonstrated experience using a Client Relationship Management (CRM) system preferred
Major in Advertising, Marketing, Communications, Public Relations or related field
The estimated base salary range for this position is $90k to $100k at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.