Requisition Number: 2023-03-01712-0174-001
Job Title: Knowledge Specialist
City: New York
Shift: Monday-Friday; 9:00 AM-6:00 PM
Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.
The Knowledge Department’s mission is to improve client value, efficiency and professional satisfaction by streamlining processes, capturing and leveraging the Firm’s knowledge by turning matter data into useful insights, and helping lawyers find documents and information faster.
The Knowledge Specialist is a central part of the team responsible for supporting the day-to-day administration and management of the Firm’s Knowledge resources for the Practice Group, including the practice intelligence system, intranet site, and knowledge bank. The Knowledge Specialist will work closely with the KM Lawyer and the Knowledge Resources Lawyer to support efforts to capture and maintain client and matter profiles in the Firm’s experience management solution. In addition, the Knowledge Specialist will be responsible for organizing and managing the Practice Group’s knowledge repositories to make precedents and know-how available, organized and searchable.
Continuously build substantive knowledge of the Practice Group to identify opportunities to improve and/or add to the supported Knowledge solutions and resources
Develop working knowledge of the content and configuration of the practice intelligence system (i.e.Litera Foundation Firm Intelligence Platform) and integrated data sources
Configure profiles and reports in the practice intelligence system
Assist the KM Lawyer(s) in assigning and monitoring progress on collecting client and matter profiles from attorneys in the practice intelligence system, including maintaining a system and process for tracking and reporting on missing profiles
Build, update and maintain Knowledge content on the Practice Group’s intranet site including sharing news, articles, training materials or other relevant information
Upload attorney know-how and work product into a variety of environments including SharePoint and the document management system (i.e. iManage Work)
Work with the KM Lawyer(s) to create practice specific training materials and serve as a resource to attorneys for training and assistance with accessing and utilizing Knowledge solutions and resources
Assist with development and implementation of communication strategies for the Practice Group’s knowledge management initiatives (e.g., drafting practice group newsletter, intranet posts).
Prepare and analyze metrics reports to inform support and adoption strategies and roadmap decisions for the Practice Group’s Knowledge solutions and resources
Support the KM Lawyer(s) for the Practice in managing knowledge management initiatives including capturing next steps, coordinating meetings and preparing deliverables
Ensure that all work being performed follows sound knowledge management and information governance practices
Support special projects and perform other duties as may be assigned by the Chief Knowledge & Innovation Officer, Director of Knowledge Management or Knowledge Resources Lawyer.
A minimum of 3 to 5 years of relevant experience required; law firm Knowledge Management preferred
Excellent written, oral communication, and interpersonal skills, and ability to interact diplomatically with all levels of firm personnel
Exceptional attention to detail, strong analytical, troubleshooting and problem solving skills
Excellent project management skills with the ability to manage multiple time-sensitive matters in a fast-paced environment and keep projects moving forward at own initiative
Working knowledge of SharePoint, iManage, Foundation, enterprise search is desirable
Strong technical skills and aptitude
Strong understanding of business processes and the ability to define solutions to support and improve those processes
Sound judgment with respect to confidential and sensitive information
Familiarity with audio/video tools such as Camtasia for creating training materials is desirable
Advanced knowledge of Word, PowerPoint, and Excel is desirable
Bachelor’s degree is required
The estimated base salary range for this position is $75k to $90k at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.