Requisition Number: 2023-05-04116-0164-001
Job Title: Collections Coordinator
City: New York
Shift: Monday - Friday 9:30 AM - 5:30 PM
Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.
The Collections Coordinator is responsible for working with Partners and clients in the monitoring, handling, tracking and collection of invoices and all matters relating to Firm’s accounts receivable.
Monitor and track accounts receivable, review information for accuracy and ensure that all relevant information is correct and in accordance with departmental and Firm policies and guidelines
Work with Partners in the management of their accounts receivable, keeping them abreast of potential collection issues
Maintain contact with key personnel to resolve discrepancies and ensure prompt payment
Work cooperatively with the billing department to resolve issues with invoices submitted electronically
Research and analyze collection issues, coordinate with appropriate personnel to identify and resolve further aging of delinquent balances; contact clients according to Firm policy regarding accounts
Research and respond to inquiries and assist with resolutions in a timely manner
Perform analysis, identify and help to resolve exposures and issues, communicate findings to manager
Attend Partner meetings and weekly management meeting to review collection comments; review and update comments for reports distributed to Partners
Provide back up to the cash application process
Assist with special projects as needed
Perform other duties as assigned
Ability to effectively present information verbally and in writing
Basic math skills: addition, subtraction, multiplication, division
Proficiency in MS Word and Excel
Familiarity with ARCS Collection Software or similar professional collection software
Strong attention to detail
Ability to maintain relationships with internal and external clients and effectively address concerns
Excellent analytical and problem solving skills
Strong initiative and critical judgment skills with the ability to plan and complete daily activities with minimal direction
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
Flexibility to adapt to all work situations and work varied hours
1 to 4 years of collection experience in a professional services organization required
Experience in a large law firm preferred
High School diploma or GED equivalent
The estimated base salary range for this position is $65k to $80k at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.