Requisition Number: 2023-05-04371-0162-001
Job Title: Information Governance Operations Clerk
City: New York
State: NY
Shift: Monday - Friday, 9:30 AM - 5:30 PM
Hours: 35

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Information Governance Operations Clerk

Apply Now

Description/Job Summary

The Information Governance Operations Clerk is responsible for assisting the Supervisor-Information Governance in all aspects of operations by processing legal documents, maintaining files, responding to requests and performing general administrative duties. 

Responsibilities/Duties

  • Process legal documents:
    • Processes new material for client matter files
    • Opens new file/subfile folders
    • Indexes documents, assembles file material
    • Enter identifying document information into FileTrail RMS
    • Review material prior to updating database
  • Maintain files:
    • Updates Records Department system, FileTrail
    • Create files for correspondence and memoranda folders
    • Prepares documents and files for imaging
    • Shift files on shelves to create space as needed
    • Place material on shelves in proper client matter order
    • Close files and prepare them for shipment to the off-site storage
  • Respond to requests:
    • Gather information from legal staff to in order to locate appropriate files
    • Conduct searches on LegalKey
    • Complete all paper work to retrieve material from OSRC as needed
    • Search files in central records for requested material
  • Perform general administrative duties:
    • Assist in maintaining department records to maximize overall efficiency
    • Assist with proofreading assignments
    • Assist with record filing duties at OSRC as needed
    • Fill in for Supervisor or Manager during the day for brief periods of time
  • Maintains professional, service-oriented work environment
  • Perform other duties as assigned

Required Skills

  • Ability to effectively present information verbally and in writing
  • Data entry skills
  • Basic reasoning skills to conduct searches and understand the needs of the legal staff

Preferred Skills

  • 1 to 3 years of relevant experience preferred
  • Experience with at least one RMS such as FileTrail or LegalKey, preferred
  • Knowledge of  Word, Excel and PowerPoint preferred

Details

The estimated base salary range for this position is $40k to $50k at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Apply Now

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.