Requisition Number: 2023-09-04105-0164-001
Job Title: Payroll Assistant
City: New York
Shift: Monday - Friday, 9:30 AM - 5:30 PM
Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.
The Payroll Assistant is responsible for inputting timesheets and updating payroll records for legal and non-legal staff in the US as well as expatriates.
Process payroll journal entries from ADP GL to financial system
Send payroll registers to Branch managers
Providing information to HR for employment verification documents
Process new hires and terminations in payroll system
Download payroll reports, distributing and file electronicall
Calculate and enter increases, leave of absences (LOA) and termination payments in payroll system
Maintain employee files electronically
Process employee information changes, including name, address, W-4, direct deposit, disability and benefit changes, on a per payroll basis
Calculate vacation pay due to departing employees
Process ADP invoices
Communicate with employees and managers on inquiries and discrepancie
Perform other duties as assigned
2 to 4 years of payroll experience with 2 years of computerized payroll processing experience required
Ability to effectively present information verbally and in writing
Basic math skills: addition, subtraction, multiplication, division
Proficiency in MS Excel
Strong attention to detail
Excellent analytical and problem solving skills
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
Ability to work remotely on an as needed basis
Experience using Payforce/Vantage preferred
Proficiency in MS Word preferred
High School diploma or GED equivalent required
Associate's degree or 2 years college courses preferred
The estimated base salary range for this position is $60k to $70k at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning that it is overtime pay eligible.
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.