Requisition Number: 2023-09-04348-0171-001
Job Title: Workday Support Group Assistant
City: New York
State: NY
Shift: Monday-Friday; 9:30 AM-5:30 PM
Hours: 35

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Workday Support Group Assistant

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Description/Job Summary

The Workday Support Group (WSG) Assistant supports the day-to-day operations of the Human Resources department, providing assistance to managers and employees as they interact with the Workday system. The WSG Assistant will also maintain the documentation related to the Workday system, and will provide support and training using those materials to the team.  The WSG Assistant will perform various administrative functions including, employee transactions using Workday as assigned, performing Quality Assurance reviews of WSG team transactions and cases, the testing of system releases, and providing support for Firm and department initiatives and special projects.


  • Guide employees, managers and other HR staff on usage of the Workday system
  • Utilize the Workday HCM system to perform various administrative transactions as assigned, including
    • Review and approve various employee self-service data changes
    • Initiate all HRIS-related records for newly hired employees
    • Perform other transactions to update HRIS-related records as required
    • Communicate updates to affected employees, managers, local HR, payroll, benefits, and/or finance in accordance with standard processes
  • Provide support to other WSG team members on usage of Workday system
  • Serve as point of contact for Workday adoption and change management
  • On a weekly basis, review and assess the accuracy of at least 10 transactions and/or cases;  Summarize and report the results of this Quality Assurance process to the WSG Manager
  • Address questions regarding employee records, personal information, HR supported events and programs and escalate to appropriate personnel when required
  • Assist in the testing of new and existing releases of Workday and HR systems and  provide support during update process as required
  • Serve as the focal point for the maintenance of accurate and updated documentation used by the WSG
  • Collaborate with WSG team members to identify and prioritize necessary enhancements or additions to WSG documentation
  • Provide navigation and transaction support to key stakeholders
  • Assist the WSG Manager with preparation and execution of periodic status updates with key Stakeholders;  Manage the resolution of any outstanding issues between meetings
  • Assist Chief HR Officer and Director of HR Technology and Analytics with special projects
  • Perform additional duties as needed

Required Skills

  • 1 year previous administrative experience required along with previous relevant experience working in HR
  • Proficiency with MS Office including Word, Excel and PowerPoint required
  • Prior experience with Workday required
  • Strong oral, written and verbal communication skills; excellent follow up skills
  • Excellent organizational, interpersonal and problem-solving skills
  • Operates independently and receives assignments in terms of overall goals and objectives
  • Ability to manage multiple projects, work independently, prioritize workloads, and meet deadlines
  • Ability to use tact and discretion and maintain utmost confidentiality of personnel information
  • Ability to deliver exceptional customer service at all times; exercise courtesy and diplomacy with Firm personnel and representatives outside of the Firm
  • Highly dependable and demonstrated consistent, effective administrative and clerical performance for the accomplishment of responsibilities and defined objectives.
  • Strong administrative and data management skills

Preferred Experience

  • Microsoft Suite – Excel, Word, PowerPoint and Microsoft Teams
  • Prior experience with talent management and applicant tracking system preferred
  • Prior law firm experience preferred
  • 2 years of experience within a corporate HR environment preferred

Required Education

  • High School diploma or GED equivalent required

Preferred Education

  • Bachelor’s degree or equivalent experience preferred


Salary Information

The estimated base salary range for this position is $65k to $75k at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning that it is overtime pay eligible.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.