Requisition Number: 2023-11-04162-3068-001
Job Title: Facilities Assistant
Shift: Monday-Friday, 9:30 a.m. – 6:00 p.m.
Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.
Under the day-to-day direction of the Operations Manager, the Facilities Assistant is responsible for a variety of back-office services support functions for the Washington office. The hours are Monday-Friday, 9:30 a.m. – 6:00 p.m., but flexibility to work additional hours as needed is required. The duties of the Facilities Assistant may change as the needs of the office and the Firm change.
Monitor and respond to incoming email requests
Conduct daily visual inspections of office space to review operation of equipment, furniture appliances and fixtures (lights, photocopiers, digital scanners, refrigerators, coffee machines, water & ice dispensers, doors, carpet, common areas etc.) and ensure safe environment
Maintain logs of Facilities equipment usage and maintenance and request repairs when needed
Assist with Maintains up-to-date floor plans on a daily basis
Ensures offices are set up with standard furniture and cleaned for new and moving employees as well as visitors
Creates accounts for new personnel with relevant vendors
Activate security access FOBs and assist with maintaining accurate security databases
Work with building management and external vendors to process service requests for maintenance/repair (lights, temperature, overtime HVAC, noise, cleaning projects, porter services, etc.)
Escalates staff requests/concerns to manager/director as appropriate
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.