Simpson Thacher & Bartlett LLP is a leading global law firm with offices in New York, Beijing, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Seoul, Tokyo and Washington, D.C. Established in 1884, the Firm currently has more than 850 lawyers. On a world-wide basis, the Firm provides coordinated legal advice on the largest and most complex corporate transactions and litigation matters in industries which include financial services, insurance, power and natural resources, consumer products, services, technology, telecommunications, media, pharmaceuticals and healthcare industries. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.
This position is located in the Palo Alto office of Simpson Thacher. The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management by performing a variety of legal secretarial duties.
Answer multiple phone lines; screen and direct calls them as appropriate
Maintain calendars, schedule meetings, and arrange conference/teleconference calls
Create, revise and proofread letters and various legal documents
Create and maintain attorney files using alphanumeric systems
Utilize various office machines to transmit data, print, duplicate, fax and PDF
Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm’s travel department
Coordinate with Conference Services when for room reservations, food/beverages and audio/visual equipment needs
Prepare and process client bills, working closely with Billing department
Process expenses through Firm expense application (Chrome River)
Prepare attorney diaries through Firm diary application
Provide backup coverage for other assistants
Perform other duties as assigned
Ability to effectively present information verbally and in writing
Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers
Software, and related applications
Proficiency in MS Word
Basic math skills: addition, subtraction, multiplication, division
Strong attention to detail
Must be able to work collaboratively in a team environment
Ability to use diplomacy and discretion in relaying information
Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
Basic knowledge of MS Excel and PowerPoint preferred
5+ years of administrative experience in an office environment
3-5 years of experience in a law firm environment
High School Diploma or GED equivalent required
Associates Degree preferred
Responsible for heavy letter drafting and editing bill narratives. Some overtime as needed.
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.