Simpson Thacher & Bartlett LLP
Requisition Number: Collections Coordinator-01-2019-001
Job Title: Collections Coordinator
City: New York
State: NY
Shift: Monday-Friday; 9:30 am - 5:30 pm
Hours: 35

Simpson Thacher & Bartlett LLP is a leading global law firm with offices in New York, Beijing, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Seoul, Tokyo and Washington, D.C. Established in 1884, the Firm currently has more than 850 lawyers. On a world-wide basis, the Firm provides coordinated legal advice on the largest and most complex corporate transactions and litigation matters in industries which include financial services, insurance, power and natural resources, consumer products, services, technology, telecommunications, media, pharmaceuticals and healthcare industries. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Collections Coordinator

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Description/Job Summary

The Collections Coordinator is responsible for working with Partners and clients in the monitoring, handling, tracking and collection of invoices and all matters relating to Firm’s accounts receivable.

Responsibilities/Duties

  • Monitor and track accounts receivable, review information for accuracy and ensure that all relevant information is correct and in accordance with departmental and Firm policies and guidelines
  • Work with Partners in the management of their accounts receivable, keeping them abreast of potential collection issues
  • Maintain contact with key personnel to resolve discrepancies and ensure prompt payment
  • Work cooperatively with the billing department to resolve issues with invoices submitted electronically
  • Research and analyze collection issues, coordinate with appropriate personnel to identify and resolve further aging of delinquent balances; contact clients according to Firm policy regarding accounts
  • Research and respond to inquiries and assist with resolutions in a timely manner
  • Perform analysis, identify and help to resolve exposures and issues, communicate findings to manager
  • Attend Partner meetings and weekly management meeting to review collection comments; review and update comments for reports distributed to Partners
  • Provide back up to the cash application process
  • Assist with special projects as needed
  • Perform other duties as assigned

Required Skills

  • 2 to 4 years of collection experience in a professional services organization required
  • Ability to effectively present information verbally and in writing
  • Basic math skills: addition, subtraction, multiplication, division
  • Proficiency in MS Word and Excel
  • Familiarity with ARCS Collection Software or similar professional collection software
  • Strong attention to detail
  • Ability to maintain relationships with internal and external clients and effectively address concerns
  • Excellent analytical and problem solving skills
  • Strong initiative and critical judgment skills with the ability to plan and complete daily activities with minimal direction
  • Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
  • Flexibility to adapt to all work situations and work varied hours

Preferred Skills

  • Experience in a large law firm preferred

Required Qualifications

  • Bachelor’s degree required
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.