Simpson Thacher & Bartlett LLP
Requisition Number: Electronic Resources Coordinator-10-2018-001
Job Title: Electronic Resources Coordinator
City: New York
State: NY
Shift: Monday-Friday; 8:30 am - 4:30 pm
Hours: 35

Simpson Thacher & Bartlett LLP is a leading global law firm with offices in New York, Beijing, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Seoul, Tokyo and Washington, D.C. Established in 1884, the Firm currently has more than 850 lawyers. On a world-wide basis, the Firm provides coordinated legal advice on the largest and most complex corporate transactions and litigation matters in industries which include financial services, insurance, power and natural resources, consumer products, services, technology, telecommunications, media, pharmaceuticals and healthcare industries. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Electronic Resources Coordinator

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Description/Job Summary

The Electronic Resources Coordinator is responsible for the daily operation of all aspects of electronic serials and assists the Technical Services Manager with varied tasks related to the firm’s use of electronic resources. Responsibilities include checking in and distributing electronic serials, maintaining user IDs, updating contract information, tracking and reporting usage of electronic resources, troubleshooting access problems, providing technical support for users in all offices and updating/importing electronic resources bibliographic records in the catalog.

Responsibilities/Duties

  • Create and maintains user IDs and passwords for all electronic resources
  • Maintain all electronic resource contracts in contract management system
  • Resolve user access issues by responding directly to user inquiries and concerns, troubleshoot and perform regular maintenance
  • Liaise with the IT department and library vendors to resolve electronic resource technical issues
  • Track electronic resources usage; generate reports and provide metrics for budget planning and contract negotiations
  • Serve as a backup administrator for electronic resource management system
  • Document and maintain policies and procedures related to electronic resources
  • Manage all aspects of the Serials Module for electronic journals utilizing the integrated library system which includes: creating & updating serial control records, performing check ins, distributing & archiving electronic journals, claiming missing issues and, maintaining & updating routing lists
  • Work with outside cataloging agencies to process catalog records of online resources in a timely and accurate manner
  • Update URLs in the online catalog for electronic resources
  • Assist Library Director and Technical Services Manager with special projects
  • Support Technical Services Assistants as needed
  • Perform other duties as assigned

Required Skills

  • 1 to 2 years of relevant experience in library environment
  • Demonstrated experience using an integrated library system
  • Strong computer skills, extensive experience with Excel and other MS Office applications
  • Proficiency in electronic file folder structure and file formats; ability to save, retrieve and organize documents and navigate between folders
  • Ability to work independently and collaboratively in a highly competitive and demanding environment
  • Strong interpersonal skills with a client focus
  • Ability to effectively present information verbally and in writing; fluency in oral and written English
  • Ability toprioritize, plan and multi-task work activities; adapts for changing conditions and works effectively
  • Strong attention to detail and self-motivated to produce accurate, timely and complete work product
  • Possess strong analytical skills and be resourceful in problem solving

Preferred Skills

  • Prior experience working in law or professional services library
  • Knowledge of library systems, particularly SIRSI and OCLC
  • Experience using Electronic Resource Management Systems such as Onelog and Research Monitor

Required Education

  • Bachelor’s degree

Preferred Education

  • ALA-accredited Master’s degree in Library Science
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.