Simpson Thacher & Bartlett LLP
Requisition Number: Paralegal Administrator-06-2018-001
Job Title: Paralegal Administrator
City: New York
State: NY
Shift: Monday-Friday; 9:30 am - 5:30 pm
Hours: 35

Simpson Thacher & Bartlett LLP is a leading global law firm with offices in New York, Beijing, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Seoul, Tokyo and Washington, D.C. Established in 1884, the Firm currently has more than 850 lawyers. On a world-wide basis, the Firm provides coordinated legal advice on the largest and most complex corporate transactions and litigation matters in industries which include financial services, insurance, power and natural resources, consumer products, services, technology, telecommunications, media, pharmaceuticals and healthcare industries. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Paralegal Administrator

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Description/Job Summary

The Paralegal Administrator is responsible for providing senior level support to the New York Paralegal Department and its management team. This role entails a variety of complex and confidential administrative duties requiring a broad working knowledge of departmental and Firm policies as well as familiarity with city, state and Federal labor laws.


• Various reporting on behalf of Paralegal Administration
• Partner independently with HR regarding Firm programs, policies and procedures
• Daily/ongoing interaction with staff regarding administrative matters
• Interface regularly with Accounting, Benefits, HR, IT, Office Services, Payroll and other departments as needed
• Maintain numerous databases/applications regarding personnel data, including but not limited to: UltiPro, viDesktop, Excel and SharePoint
• Monitor employee time records on a weekly, monthly and quarterly basis
• Prepare bi-weekly overtime report and process overtime compensation
• Reconcile monthly department expenditures
• Prepare and process departmental forms/info for Accounting, HR, Office Services and Payroll
• Prepare and regularly maintain staff absence reports; finalize year-end absence stats
• Circulate annual evaluations and process annual increases
• Onboarding of paralegal new hires
• Train new hires on departmental policies and procedures
• Administer annual updating of the NY Paralegal Policy Handbook and Procedures Manuals
• Cull data in preparation for annual department budget
• Oversee implementation of Department and Firm initiatives
• Application of technology advancements with existing tools and/or identification of new resources
• In conjunction with HR, execute all necessary steps as changes to law(s) arise

Required Skills

  • 4 to 6 years of relevant experience required
  • Ability to communicate effectively verbally and in writing
  • Advanced knowledge of MS Office; proficiency in Excel
  • Must possess statistical and budgeting skills along with strong analytical skills
  • Exceptional attention to detail
  • Excellent organization skills and effective time management; ability to multi-task and prioritize work in a pressured environment
  • Highly versatile and adaptable with the ability to work effectively with all levels of internal management and staff
  • Ability to exercise good judgment and discretion regarding confidential or sensitive information
  • Strong trouble-shooting and problem-solving skills
  • Ability to work independently or as a team player
  • Ability to be proactive and anticipate the needs of the department

Preferred Skills

  • Prior administrative experience in a professional services firm preferred

Required Qualifications

  • Bachelor’s degree required
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.