Simpson Thacher & Bartlett LLP
Requisition Number: Recruiting Assistant-10-2018-001
Job Title: Recruiting Assistant
City: New York
State: NY
Shift: Monday-Friday; 9:30 am - 5:30 pm
Hours: 35

Simpson Thacher & Bartlett LLP is a leading global law firm with offices in New York, Beijing, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Seoul, Tokyo and Washington, D.C. Established in 1884, the Firm currently has more than 850 lawyers. On a world-wide basis, the Firm provides coordinated legal advice on the largest and most complex corporate transactions and litigation matters in industries which include financial services, insurance, power and natural resources, consumer products, services, technology, telecommunications, media, pharmaceuticals and healthcare industries. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Recruiting Assistant

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Description/Job Summary

The Legal Recruiting Assistant is responsible for assisting in campus interview preparation, securing and coordinating in-office attorney interviews during the recruiting season and planning and execution of summer associate programs and events and year-round 1L outreach events.  The Assistant will also support the Legal Personnel and Professional Development team as needed.
 

Responsibilities/Duties

  • Assist with coordination and scheduling of on-campus and in-office interview meetings for all incoming associates including lateral associates and summer associate candidates
  • Liaise regularly with partners and associates on recruiting activities, cultivating strong relationships to work successfully together
  • Assist in planning all aspects of summer social program including weekly social events, partner cocktail parties, affinity group, practice group and law school events
  • Assist in executing year-round recruiting events including, but not limited to, 1L school receptions, on campus outreach events, offer dinners and callback receptions
  • Prepare interview packets for attorneys participating in on-campus interviews
  • Greet candidates during in office interviews and programs
  • Manage external vendor relationships and remain current on citywide social offerings throughout the year
  • Maintain accurate files for summer and other recruiting events including correspondence, contracts, invoices, RSVP lists and general feedback; remain conscious of budget constraints
  • Provide support for orientation process of summer associates
  • Assist with tracking summer associate assignment updates through regular check-in calls; assist in gathering summer associate feedback and evaluations from attorneys for mid-summer and final reviews
  • Act as liaison between the firm and school organizations to participate in effective campus recruitment efforts
  • Assist with historical data and statistical tracking year-round
  • Collaborate on varied projects with Legal Personnel and Professional Development department as needed
  • Perform other duties as assigned
  • Be flexible to adjust hours to work schedule that will require overtime to meet departmental needs (especially in August) and ability to attend evening events

Required Skills

  • 1 to 2 years of relevant experience; legal recruiting or equivalent related experience preferred  
  • Ability to interact well and build professional relationships while maintaining confidentiality
  • Must have a professional yet personable demeanor and possess excellent organizational and administrative capabilities
  • Strong oral and written communication skills; strong attention to detail
  • Ability to work in a collaborative team atmosphere
  • Ability to prioritize and multi-task work flow in a fast paced environment
  • Proficiency in MS Office Suite, database management systems and web-based databases/software

Preferred Skills

  • Advanced Excel knowledge

Required Education

  • Bachelor's Degree
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.