Simpson Thacher & Bartlett LLP
Requisition Number: Resource Center Paralegal-09-2018-001
Job Title: Resource Center Paralegal
City: New York
State: NY
Shift: Mon,Thurs,Fri;5:30pm -1:15am & Sat-Sun;2:30pm-10pm
Hours: 35

Simpson Thacher & Bartlett LLP is a leading global law firm with offices in New York, Beijing, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Seoul, Tokyo and Washington, D.C. Established in 1884, the Firm currently has more than 850 lawyers. On a world-wide basis, the Firm provides coordinated legal advice on the largest and most complex corporate transactions and litigation matters in industries which include financial services, insurance, power and natural resources, consumer products, services, technology, telecommunications, media, pharmaceuticals and healthcare industries. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Resource Center Paralegal

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Description/Job Summary

The Resource Center Paralegal is responsible for specifically delegated substantive legal administrative and document-related tasks for which attorneys are responsible. This role provides a full range of support to attorneys Firm-wide with case management, documents, indexing, filing and other applications necessary to assist attorneys in executing in these functions so they may focus on client services.

Responsibilities/Duties

  • Under the direct supervision of the Resource Center Manager,coordinate work with department members and collaborate with other administrative departments to support attorneys with day-to-day stages of case management
  • Create and revise legal documents to the Firm’s specifications using the Firm’s latest software and MS Office tools
  • Perform research using electronic research tools and other legal reference materials
  • Organize documents and coordinate document production including but not limited closing and pre-closing assistance (binders, signature packet prep, indexing); cross-referencing and page checks; research (internet research, SEC searches); proofreading; definitions checks
  • Maintain databases in accordance with requirements, assuring the ongoing ability to access, edit, research, and accurately report data as required
  • Maintain an accurate diary log of all work performed
  • Provide general support as needed for legal functions including word processing, producing of presentations, charts and proofreading documents
  • Scan and format documents, convert documents to/from different formats (e.g. Word, PDF), produce mail merge documents, create closing sets.Prepare document comparisons (Litera/redlines)
  • Coordinate document printing and courier deliveries (FedEx, UPS); and will perform internal or hand deliveries when required
  • Perform notary duties
  • Provide front desk coverage when required to convey
  • Work overtime or flexible schedule as required to meet deadlines and provide department coverage
  • Perform other duties as assigned

Required Skills

  • Ability to clearly present information verbally and in writing
  • Exceptional customer service skills and a commitment to providing excellent service
  • Strong telephone etiquette and customer service abilities
  • Ability to communicate in a clear and professional manner
  • Ability to proofread documents for quality and accuracy
  • Excellent interpersonal skills and a commitment to teamwork, collaboration, and professionalism
  • Advanced knowledge of MS Office Suite
  • Basic math skills:addition, subtraction, multiplication and division
  • Strong attention to detail with an emphasis on quality and accuracy
  • Commitment to providing excellent work product
  • Ability to work collaboratively in a team environment
  • Strong analytical and problem-solving skills
  • Commitment to discretion when working with sensitive and confidential information
  • Ability to effectively prioritize, plan work activities and meet competing deadlines in a fast-paced, deadline-driven environment
  • Client focused with the ability to quickly develop organizational astuteness and produce work within the attorneys’ and clients’ parameters and in support of the Firm’s guidelines and corporate branding

Preferred Skills

  • Knowledge of Adobe products, FileSite, Payne Numbering, Change-Pro and Litera
  • 2-4 years of relevant experience in a center-based environment

Required Education

  • Bachelor’s degree
  • Notary certification (must complete within three months of hire)

Preferred Education

  • Paralegal experience

Details

  • Must be flexible to cover other shifts
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.