Simpson Thacher & Bartlett LLP
Requisition Number: Sr. Payroll Specialist-11-2018-001
Job Title: Sr. Payroll Specialist
City: New York
State: NY
Shift: Monday-Friday; 9:30 am - 5:30 pm
Hours: 35

Simpson Thacher & Bartlett LLP is a leading global law firm with offices in New York, Beijing, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Seoul, Tokyo and Washington, D.C. Established in 1884, the Firm currently has more than 850 lawyers. On a world-wide basis, the Firm provides coordinated legal advice on the largest and most complex corporate transactions and litigation matters in industries which include financial services, insurance, power and natural resources, consumer products, services, technology, telecommunications, media, pharmaceuticals and healthcare industries. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.

Sr. Payroll Specialist

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Description/Job Summary

The Senior Payroll Specialist is responsible for processing payroll for legal and non-legal staff in the US as well as expatriates and a non-qualified pension payroll.

Responsibilities/Duties

  • Process semi-monthly payrolls in a timely manner
  • Enter new hires, terminations, benefit, disability and employee information changes into payroll system
  • Expatriate experience, familiarity with form 673 and Certificate of Coverage
  • Assist manager with preparing year-end bonus payments as well as salary increase by grid for attorneys
  • Ability to upload mass changes into payroll system
  • Review and audit master file and pay data entries
  • Review Quick pay Payroll registers for accuracy before releasing payroll
  • Prepare and upload payroll journal entries into financial system
  • Work with Finance on monthly reconciliation of payroll expense accounts and provide backup as needed.
  • Print out Quarterly Statement of deposit accounts to make sure payroll taxes are reconciled on a quarterly basis
  • Print and Distribute payroll checks as required
  • Check handling (stop payments, reissues and direct deposit returns)
  • Verification of employment forms
  • Process liens, garnishments and child support notifications
  • Work closely with Benefits department to ensure accurate benefit deductions
  • Assist manager with reconciling employee information between the HRIS system and the payroll system on a quarterly basis
  • Prepare multiple worksite reports
  • Monitor the regulatory environment to stay abreast of internal and regulatory compliance requirements
  • Maintain payroll records electronically as well as general filing
  • Communicate with employees and managers on inquiries and discrepancies
  • Respond to payroll inquiries and resolve any payment discrepancies
  • Perform other duties as assigned such as projects

Required Education

  • High School diploma or GED equivalent required

Preferred Education

  • Bachelor’s degree preferred

Required Qualifications

  • 5 to 10 years of payroll experience with computerized payroll processing required
  • Ability to effectively present information verbally and in writing
  • Basic math skills: addition, subtraction, multiplication, division
  • Ability to prorate salaries as well as knowledge of how to do currency conversions
  • Experience with ADP reporting
  • Proficiency in MS Excel
  • Strong attention to detail
  • Excellent analytical and problem solving skills
  • Can organize, prioritize, plan and multi-task work activities
  • Ability to work remotely on an as needed basis

Preferred Qualifications

  • General accounting and law firm experience preferred
  • Previous experience with ADP Vantage or similar ADP systems
  • Proficiency in MS Word preferred
  • Fundamental Payroll Certification preferred
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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.