Requisition Number: 2024-04-04283-0170-001
Job Title: Legal Recruiting & Associate Life Coordinator
City: Washington
State: DC
Shift: Monday-Friday; 9:00 am - 5:30 pm
Hours: 37.5
Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Cross-border finance, banking and bank regulation, mergers and acquisitions, securities issuance and regulation, project and asset based finance, real estate, asset management, joint ventures, taxation, litigation and dispute resolution are important aspects of the Firm’s practice.
The Legal Recruiting & Associate Life Coordinator provides support for both Legal Recruiting and Legal Talent departments in the DC office. Including but not limited to, implementing the Summer Associate program, Lateral Associate recruiting, mentoring and day-to-day administrative support. This role provides general administrative support with regards to all associate life initiatives, planning and coordination of events, and serving as a point of contact and resource to all DC Associates.
Responsibilities/Duties
Coordinate campus registration process for fall on-campus interviews (OCI), including working with Partners and Directors to determine number of schedules
Reserve and setup on-site interview rooms as necessary
Provide candidate interview status updates to Recruiting Committee Partners during OCI season
Schedule attorneys to interview candidates both off and on-site
Communicate and coordinate follow-up visits for candidates with offers
Develop Summer Associate event calendar with Summer Associate Committee and Director of Administration; propose, plan, and execute events
Coordinate Summer Associate assignments, evaluations and review process; prepare review packets for Partners
Complete bar admission forms/tracking
Coordinate lateral recruiting for office
Communicate with Summer Associates between completion of Summer Associate program and onboarding in the fall
Assist with the developing the annual recruiting budget
Maintain familiarity with general and regional legal recruiting trends; attend annual NALP Conference
Facilitate Career Services and Law School relationship building and engagement; promote the Firm’s presence on campus
Provide support to existing mentoring programs to ensure the success of multiple programs aimed to increase mentoring opportunities in the DC office.
Send communication regarding mentors and tracking quarterly meetings
Tracks expenses charged to the mentoring, congratulatory, fitness reimbursement and other attorney related expenses and provide budget reports to the Manager of Legal Recruiting & Associate Life
Prepare onboarding paperwork for new attorneys, process paperwork, and help coordinate new hire orientation
Coordinate new and current attorney headshots and business cards
Coordinate practice group trainings and meetings
Perform other duties as assigned
Required Skills
Excellent written and verbal communication skills
Excellent organizational, interpersonal and problem solving skills
Ability to manage multiple projects, work independently, prioritize workloads, follow-up and meet deadlines
Ability to use tact and discretion and maintain utmost confidentiality of personnel information
Ability to deliver exceptional customer service at all times; exercise courtesy and diplomacy with Firm personnel and representatives outside of the company
Highly dependable and demonstrated consistent, effective administrative and clerical performance for the accomplishment of responsibilities and defined objectives
Strong administrative and data management skills
Proficiency with MS Office including Word and Excel and PowerPoint required
Required Experience
2 - 3 years of legal recruiting and/or legal talent experience required
Preferred Experience
Previous experience working in an administrative capacity in a large law firm
Proficiency in Flo Recruit, vi and other similar recruiting systems preferred
Required Education
Bachelor’s degree required
Details
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